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It’s All or Nothing!

Do it right or don’t do it all! 

This is a very dangerous statement and can actually set you up for major disappointment.  This is not the most effective way to approach accomplishing your goals.  In fact it’s often the reason people don’t complete what they start out to do.  In the middle of the process, they become frustrated and because they are not where they expected, many will just give up.

The more we are aware of this part of our personalities, the better.  Awareness creates change.  And change is what we are looking for when we are organizing our lives.

Perfection is this idea that something has to be done the “right” way.  My question is who made up the “right” way anyway.. There are many ways to organize and just because something doesn’t work, it doesn’t mean, nothing will work!

Here are a few tips in fighting perfection:

1) Stop comparing yourself to others – We are our worst critics by far.  And it’s so easy to fall into the trap, that our neighbors and friends seem to be able to do it all.  Then you feel guilty that you can’t.  I ask you to stop comparing yourself to others.  You have no idea what it’s like to live in their homes and I am willing to bet it’s not as perfect as it seems!  Figure out what’s good enough for you and work towards those goals.  Focus on you and your family and eliminate the stress of what others are doing.  This can be a very freeing and liberating thing to do, let go of what others think and just focus on what’s best for you.

2) Consider this organizing  journey as a work in progress – You will try organizing systems and some of them will fail.  Even with the best intentions.  Try again or do something different.  Let go of the thought process of, ” I just can’t get organized, I have tried everything, it just doesn’t work.” Move towards, “I tried this paper system and it didn’t work, I am going to change the first two steps and try again.”  You want to continue to move forward and towards your goal of living an organized life.  To do that, you have to be flexible and willing to try new strategies.  You may find some systems work very well at the beginning and then suddenly they stop.  It’s always a work in progress.  Knowing this is half the battle, you don’t clean your house once, you can’t expect to only organize once.

3) Understand your priorities –  Many times we just have too much going on.  Too many projects and too many commitments.  My suggestion is to really look at what your priorities are right now and let the rest go.  You will be much more effective if you are focusing on one project at a time rather than many and not doing any of them very well.  Figure out what are in your home is bothering you the most and only focus on that one area.  Looking at the big picture is overwhelming and this is a terrific way to break it down.  If you are not able to get what you need done, don’t be afraid to ask for help. Delegating  projects that you are not as good at or enjoy is not a bad thing, it’s a tool to use when you want to be more productive.

“Some of us (perfectionists, especially) fuss so much over making the ‘right’ choice, but in life, all that’s really needed is to make any’ good’ choice, believe in it, go through with it, and accept the consequences.”
- Unknown

I am not sure who wrote the above quote, but it is so true.  Free yourself from perfection and you will continue to move forward.

Happy Organizing! 

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Ep 68: Transition from thinking to acting

Don’t let yourself get stuck processing! You know it when it happens: you’re faced with a daunting project but just can’t get over the hump to start. So you sit. And sit. And think. And think. And with all that thinking, exactly nothing happens. This week on the show, Nikki Kinzer and Pete Wright talk about making the transition from thinking to acting and how to get your organizing projects off to a great start.

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Keep Organizing Simple!

Keep Organizing Simple!  

Words that I live by when I am working with clients! Organization is not about perfection or pretty labeled bins and baskets, it’s about function.. Finding what you need, when you need it.

To stay organized…. Keep it simple!

Here are a few suggestions on keeping your organizing systems simple and easy:

1)  Sort Regularly - The less you have the less you have to keep organized!  Get into a routine that makes sense to and that you will remember.  I recommend you do this at the beginning of every season, however there is no right or wrong time.  The point is you do it.  The more times you get into this routine the easier each time will be, because you will have less and less to go through as time goes on.  This is the time to sort and take inventory of your belongings.  Walk from room to room with your bag and donate what you no longer need.  To remember this new habit, make an appointment with yourself and put into your calendar.  This is a great reminder, so you don’t forget it’s time.  Now that you see the reminder, take the time to do it.

2)  Set Clutter Rules - Setting clutter rules can help you contain your clutter.  The following are a few suggestions: 1) In/Out Rule - If you buy something new, something old has to go.  This is the only way to control the clutter and your space.  If you don’t let go, it will just continue to accumulate. 2) Purchase with Purchase -  Think twice before you buy and if you are going to buy, think about where the item is going to live in your home.  For everything, there is place, even for new stuff!   3) Recognize Red Flags- We know some clutter might build up but what is your limit?  For example, if you have a mail basket for all of your incoming mail, once the basket is full, this is a clear sign you need to go through the mail.  This is a clutter red flag.

3)  Organize by Convenience - Throw away the should’s of organization and organize your belongings the way you use them.  It doesn’t matter if it doesn’t make sense to anyone but you.  Don’t waste a lot of time organizing items you rarely use.  Spend your time figuring out the easiest, most simplistic way to organize those items you use all the time.  Remember it’s not about perfection, it’s about being organized enough for you to eliminate the excess stress in your life.  With this said, it’s not to neglect those other items, I just recommend you don’t spend too much time agonizing the best way to arrange and sort.  Pick a home, place them, and move on to what matters most.

Happy Organizing!

 

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Ep 67: Is ADHD an Excuse or an Explanation?

You’re challenged by this set of behaviors that we call “ADHD”, but those behaviors don’t have to rule you and the life you’re trying to live. The real question is: are you letting it? This week on the show, Nikki Kinzer and Pete Wright talk about how not to let your behavior become an excuse for poor choice, but to take control of your ADHD and learn from it!

 

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Email Clutter – Name That File!

Out of site…Out of mind!

This is so true when it comes to email and file folders!  You think you may need it someday, so you file the email and then you never see it again!  Soon your email files are more cluttered than your inbox ever was!

In our “Conquering Email Clutter” podcast we talked about the process in clearing your email backlog and how to start a new habit of processing your email immediately.

Now that you have an up to date inbox we want to keep the important emails in file folders. To control email clutter we want the file folders to be simple and easy.  Not too many folders where emails get lost or forgotten. Remember we typically only retrieve 20% of our files, this is remains true in email as well.  Keep only what you need to keep.

In deciding how to name your files, keep in mind there are two main types of files: Action and Reference.  

Action files are going to be the emails that are going require some kind of action. This could include emails that you need to respond to in some way or something needs to be done before you can file it away for good.

Reference files are going to be the emails that require no action but for whatever reason you are not ready to delete.  You may want to refer back to the information at any given time.

Here are a few possible Action categories:

  • Take Action
  • To Read
  • To Call
  • Respond
  • Waiting
  • To DO
  • Urgent
  • NOW
  • Follow Up
  • Current Projects
  • Client Files

Possible Reference categories:

  • Closed Projects
  • Past Client Files
  • Personal Information
  • Pictures
  • Family
  • Home
  • Website Confirmations
  • Online Bill Payments

In whatever you decide, name the files how you would most likely remember the information.  However, if you do happen to forget the search button is certainly helpful!

Just like your paper files, you want to maintain your email folders.  Set an appointment with yourself on a periodic basis to delete!

Happy Organizing!

 

 

 

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